Seeking an experienced Litigation Docketing & Calendaring Specialist to support its litigation operations across multiple offices.

This is an excellent opportunity for a litigation professional with strong experience in court rules, litigation deadlines, legal calendaring, and docket management. The ideal candidate is detail-oriented, organized, analytical, and comfortable working independently in a fast-paced, deadline-driven environment.

This is a fully remote position. Candidates must reside within approximately one hour of Miami, Fort Lauderdale, West Palm Beach, Tampa, Tallahassee, or Orlando, Florida. Occasional overtime may be required.

Responsibilities

• Review incoming court filings, correspondence, case documents, and other litigation materials to identify docketing and calendaring requirements.
• Analyze case activity and determine applicable deadlines based on court rules, orders, and procedural requirements.
• Calculate and enter litigation deadlines using rules-based calendaring and docketing systems.
• Prioritize incoming requests and manage multiple deadlines and assignments.
• Communicate with attorneys, paralegals, legal assistants, and litigation teams regarding case information, deadlines, and docketing requirements.
• Research court rules and filing requirements when necessary to verify deadlines.
• Respond to questions regarding litigation deadlines, calendar entries, and docketing procedures.
• Maintain accurate case calendars and docket information.
• Help improve docketing processes and procedures.
• Manage multiple priorities while meeting time-sensitive deadlines.

Requirements

• 7+ years of substantial litigation experience, including extensive experience with both Florida state and federal litigation.
• Strong knowledge of litigation procedures, court rules, and state, federal, and appellate deadlines.
• Experience calculating and managing litigation deadlines and analyzing court orders for their impact on subsequent deadlines.
• Strong research, analytical, and problem-solving skills with exceptional attention to detail.
• Ability to work independently, prioritize multiple assignments, and meet strict deadlines.
• Excellent written and verbal communication skills.
• Experience navigating court websites, electronic dockets, docket searches, and document retrieval systems.
• Background as a litigation paralegal, legal assistant, legal secretary, or litigation docketing professional strongly preferred.
• Experience in a larger law firm or multi-office legal environment preferred.
• Bachelor's degree or equivalent experience preferred.

Technology

• Experience with legal docketing or rules-based calendaring software required.
• Experience with ProLaw, Compulaw, eDockets, or similar systems preferred.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Strong computer skills and ability to learn new technology quickly.
• Familiarity with Microsoft Copilot, ChatGPT, or similar AI tools is a plus.