JOB SUMMARY
The Accounts Payable Specialist is responsible for processing vendor invoices, maintaining accurate financial records, and supporting timely payment activities. This role plays a key part in ensuring invoices are coded appropriately, approved in accordance with company policies, and paid accurately and on schedule. The ideal candidate is detail-oriented, organized, and able to work effectively in a fast-paced, team-driven environment while managing multiple priorities and maintaining a high level of accuracy.
ESSENTIAL DUTIES AND RESPONSIBILITIES (include the following. Other duties may be assigned.)
· Maintaining Payables email account
· Processing a high volume of invoices and payments accurately and timely
· Verify approvals and coding on invoices and expense reports
· Process payments for all A/P invoices via check or ACH
· Process checks deposit scanning to the bank
· Reconcile bank statements daily
· Reconcile vendor statements, resolve discrepancies, and correspond with vendors regarding payment inquiries
· Maintain accurate vendor records and ensure compliance with vendor contracts and agreements
· Assist with month-end and year-end closing processes
· Work closely with Accounts Receivable where functions overlap
· Maintain confidentiality of information as appropriate
EDUCATION, EXPERIENCE & QUALIFICATIONS
• Bachelor’s degree in accounting, Finance, Business Administration, or related field.
• Proven work experience (3 years) as an Accounts Payable Specialist or in a similar role.
• Solid understanding of basic accounting principles.
• High degree of accuracy and attention to detail.
• Ability to prioritize and manage multiple responsibilities.
• Excellent data entry skills.
• Proficiency in MS Office, particularly Excel, and accounting software (experience with Sage 100 or Infor M3 is a plus).
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
PHYSICAL
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Ability to sit at computer monitor for long periods throughout the day.
• Must possess the ability to stand for long periods of time; to reach with hands and arms; to move among and between offices; to handle mail and documents; to sit, stoop, kneel and crouch; to lift and move up to 10 pounds; to see well enough to discern differences in quality of documents and files.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• General working conditions
• Office environment
• May have to meet tight deadlines
OUR BENEFITS
• Health Insurance (Medical, Prescription, Dental, and Vision)
• Life Insurance
• Disability Insurance
• Paid Holidays and Time Off
• 401(k) Plan with company matching