POSITION SCOPE AND ORGANIZATIONAL IMPACT

Our company's Accounts Payable Coordinator I is responsible for the daily processing of invoices, check requests, and related payments. The ideal candidate for this position is a problem-solving, customer service-focused, detail-oriented individual who is also a team player.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Electronic auditing of jobsite generated invoices in CMiC.  Verifying all invoices are approved, the correct amounts are processed for payment, and sales tax is included when applicable

• Verifying coding and approvals for overhead invoices

• Audit credit card statements for coding, approvals, complete business purposes, and correct amount due

• Timely processing of invoices for payment based on due dates for miscellaneous invoices and owner funded subcontractors

• Distributing checks

• Reconciling old open payables

• Updating subcontractor compliances in CMiC as contracts, insurance, good guy letters, etc., are received

• Review and process W-9’s for new vendors setup

• Communicating with Project Accountants regarding invoice discrepancies, sales tax issues, needed documentation, training needs, etc.

• Reconciling vendor statements

• Extracting AP information from CMiC and compiling reports

• Researching old outstanding checks

• Perform other duties as assigned

EDUCATION AND WORK EXPERIENCE

• Accounts Payable experience for a mid to large size construction company

• Familiarity with 1099’s

• Familiarity with accruing sales tax

• CMiC (accounting software) – training available

• Proficient in Microsoft Office (Outlook, Excel, Word)

• Ability to work well with others in a collaborative environment and encourage compliance with accounts payable policies and procedures

• Ability to efficiently gain understanding of processes and procedures for cross training purposes