Summary:
This position provides clerical support for the corporate office, carries out reception duties and provides administrative support for the entire corporate team. Independent judgment is required to plan, prioritize, and organize diversified workload.
Essential Duties and Responsibilities:
- Greet visitors, sign for deliveries, receive and distribute mail, answer phone calls.
- Order and coordinate lunch.
- Setup and cleanup various meetings and parties, including ordering food if required.
- Ensure the kitchen is clean and orderly.
- Coordinate birthday cards and celebrations.
- Provide clerical duties for Asset Management team.
- Assist with property operations and due diligence administration.
- Assist and support all corporate staff as needed.
- Accountable for confidential and time sensitive material.
- Special projects as needed.
Qualifications:
- High School diploma or GED required.
- Previous office experience.
- Proficiency in Microsoft Office.
- Excellent communication and interpersonal skills.
- Excellent organizational multi-tasking and time management skills.
- Attention to detail.
- Ability to work independently, and in an organized manner.
- Ability to work in a fast-paced environment.
- Maintain confidentiality of company records and information.
Physical Demands and Working Conditions:
- The physical demands of the job described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must be able to sit for prolonged periods of time. Must be able to use computer equipment with extended periods of time looking at a monitor. Requires the ability to handle a variety of office equipment, keyboard/computer equipment, control knobs, switches, cords, papers, etc.
Work Schedule:
- This is an Exempt position minimum of 40 hours per week. This position may be needed to work after hours and weekends to meet deadlines.