POSITION SUMMARY:
The Treasury Administrator is responsible for managing daily banking operations, cash activity, cash controls, treasury reporting, and compliance. This role serves as the primary liaison with banking partners, ensures accurate cash reporting, supports funding activities, and maintains strong internal controls. The ideal candidate is detail-oriented, organized, takes initiative, and comfortable working in a fast-paced environment with multiple stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Bank Activity and Operations
•            Maintain relationships with bank representatives and oversee activity for hundreds of bank accounts across multiple entities.
•            Open/close bank accounts and update account information, signers, and authorized users upon request.
•            Establish online banking access and user permissions in accordance with internal controls.
•            Resolve bank account issues, including overdrafts, fee errors, stop payments, and returned items.
•            Respond to account and cash-related inquiries, i.e. check status, deposit clearing, and account balances.
•            Coordinate with the Accounting Department to research and resolve unreconciled or outstanding items.
•            Distribute non-sufficient funds notices and other bank notifications to appropriate stakeholders.
•            Process stop payments on voided checks and maintain accurate void check records.
•            Prepare daily deposits for desktop deposit processing or deposits at local branch location when required.
•            Prepare bank fee analysis reports and record monthly bank fee journal entries.
•            Order and maintain adequate bank supplies, including checks and deposit materials.
•            Maintain physical and electronic cash-related records in per corporate policies and procedures.
•            Manage and maintain a comprehensive bank account listing of active and inactive bank accounts.
•            Maintain wiring instructions for all accounts and authorized wire transfer administrator lists.
•            Verify wire instructions and initiate wires as needed.

Bank Reconciliations and Cash Analysis
•            Prepare monthly bank reconciliations, investigate and resolve variances, and address stale-dated or outstanding checks.
•            Prepare cash reconciliations as needed to support funding and operational cash requirements.
•            Produce and distribute daily cash requirements reports to Accounting.

Controls, Compliance and Collaboration
•            Ensure compliance with internal controls, treasury policies, and audit requirements.
•            Maintain Certificates of Beneficial Owners (COBO) requirements with banks.
•            Comply with audit or tax requests by providing documentation for cash and banking activities.
•            Partner with Accounting, Accounts Payable, IT/Systems, and operations to ensure accurate cash reporting and timely issue resolution.
•            Coordinate with IT/Systems and banking partners to set up and maintain ACH and Positive Pay.
 

QUALIFICATIONS:
An individual must be able to perform each essential duty satisfactorily to be successful. The qualifications listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
•            Analytical skills
•            Attention to detail
•            Ability to multi-task and prioritize
•            Excellent communication skills
•            Excellent organizational skills
•            Ability to respond to and manage internal and external customers in a timely manner

EDUCATION AND/OR CERTIFICATION REQUIREMENTS:
This position requires a minimum of an associate’s degree from a two-year college or university program and at least two years of related experience. The employee must have excellent knowledge of Microsoft Excel, Microsoft Word, Microsoft Outlook, and Microsoft Teams as well as applicable accounting software. Knowledge and experience with online banking platforms is essential.

LANGUAGE/COMMUNICATION SKILLS:
This position requires the ability to read, analyze, and interpret general business reports, accounting ledgers, financial reports, analysis reports/spreadsheets, bank reports, and various documents. The employee must have the ability to write professional business correspondence, prepare analytical spreadsheets, and create reports for presentation as needed to Controller, VP of Accounting and Finance, or CFO.

WORKFLOW MANAGEMENT:
Due to the requirements listed above, this position requires an individual to be able to accommodate multiple requests and processes simultaneously in an accurate and effective manner. Requests and inquiries are to be addressed within a reasonable amount of time. Required timing of cash transactions, processing, and reporting deadlines are to be adhered to.