Key Responsibilities:

• Assist weekly accounts payable run
• Select and prepare invoices for weekly A/P run for Accounts Payable Supervisor to pay
• Review and match invoices, lien waivers, and releases of liens for payment accuracy and timing
• Final reviewer for AMEX and Comdata credit card transactions to ensure proper coding to department budgets
• Oversee monthly reconciliation of corporate cards and ensure accurate posting of payment and accounting dates
• Manage employee receivables for personal charges on corporate cards and communicate repayment instructions to cardholders
• Perform vendor setup: collect and verify documentation (e.g., W-9s) in compliance with GAAP
• Ensure adherence to accounting standards and internal controls. Assist with audits by preparing and organizing the required documentation
• Review and export invoices, ensuring accuracy and completeness of all key details including vendor name, invoice number, payment amount, payment date, and accounting date
• Assist Accounts Payable Supervisor with reporting and other A/P-related duties

Skills & Qualifications:

• Exceptional attention to detail and high level of accuracy and efficiency
• Proficient in Microsoft Office Suite and construction accounting systems (Sage 300 preferred)
• Extensive knowledge of accounts payable processes and specialty contractor accounting practices

Education & Experience:

• Minimum 4 years of A/P experience, with at least 3 years in construction accounting
• Senior-level A/P experience required