The Staff Accountant is responsible for performing general ledger reconciliations for the main entity and other related companies along with maintaining and entering corporate level journal entries. Perform other projects and analyses assigned. Collaborate with cross-functional teams.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
Create and maintain new general ledger accounts as needed
Perform general ledger reconciliations for assigned accounts and entities
Reconcile bank and investment accounts to ensure accuracy and promptly identify and resolve discrepancies
Prepare and record corporate journal entries in the ERP system
Maintain fixed asset records and support month-end depreciation processes using the company’s fixed asset software
Update and maintain monthly reconciliation schedules and supporting documentation
Manage lease accounting data by entering new leases, modifying existing ones, and removing expired leases in the leasing software
Prepare consulting fee invoices and assist in coding insurance-related invoices for proper allocation
Process approved insurance claims, prepare related invoices, and maintain reimbursement tracking logs
Maintain and roll forward Excel schedules supporting key accounting areas
Assist the Senior Risk Accountant with ad hoc analysis, reconciliations, and reporting
Support requests related to the year-end external audit and tax filings by preparing schedules and documentation
Research and respond to accounting inquiries in a timely and accurate manner
Participate in special projects, process improvements, and financial analyses as assigned
Perform other duties as assigned
EDUCATION AND WORK EXPERIENCE
Bachelor of Science, Accounting
1-3 years of work experience in Financial Accounting department
Proficient in Microsoft Excel (Data validation via Pivot Tables and Lookups)
Strong analytical abilities
Ability to work independently and prioritize tasks
Works well under pressure and in a fast-paced environment
High degree of attention to detail and ability to multi-task
Responsibilities: A/P A/R ACH Financials QuickBooks 401K Payroll – PEO, built in resources and benefits – track of Nonexempt – PTO, Time and attendance, onboarding, 30 minutes, enrollment/onboarding (Paychex – built, can make more efficient, running smoothly) Down the line, someone could grow to take over the responsibility of reviewing financials and month end close. Company/Team culture: Someone to train and help, 12 people in office, integrating with all department – membership, communications, events. Requirements: Just implemented QuickBooks Online**, must have experience Hours: onsite role, 40 hours per week, salaried, exempt role
Overview This position plays an important part in maintaining accurate records and assisting with financial reporting activities. The role involves account reviews, posting entries, and supporting both payables and receivables. It also requires maintaining asset schedules, ensuring documentation readiness for reviews, and contributing to an organized close process.
Key Responsibilities
Review and reconcile designated accounts and clear pending items promptly.
Support month-end and year-end activities, including journal postings and variance analyses.
Assist with preparation of periodic internal financial reports and related schedules.
Cross-train with other team members to cover functions such as payables and receivables.
Maintain the asset register with updates for additions, disposals, and depreciation.
Provide requested details for audits or examinations and assist with special reporting needs.
Partner with other departments to confirm accuracy of financial data.
Suggest workflow enhancements to improve timeliness and precision.
Uphold confidentiality of all company and member information.
Contribute to a positive and service-focused work environment.
Background & Skills
Bachelor’s degree in Accounting, Finance, or a related discipline.
Around three years of relevant experience performing reconciliations, journal entries, and related accounting functions.
Inventory Management: Oversee and manage inventory accounting, ensuring accurate tracking and reporting.
Financial Analysis: Analyze financial data and create detailed reports on financial performance, including budget vs. actual comparisons.
Excel and Systems Proficiency: Utilize advanced Excel skills and financial systems to streamline processes and improve efficiency.
Budgeting: Assist in the preparation of annual budgets and monitor ongoing performance against these budgets.
Reporting: Prepare and present financial reports to senior management, providing insights and recommendations.
AI Transformation: Be curious about how AI can be leveraged to positively impact the business. Be a leader in the company looking for ways to make the company for effective and efficient through AI
Collaboration: Work closely with other departments to support financial planning and decision-making.
Qualifications:
Education: Bachelor’s degree in Finance, Accounting, or a related field is required.
Experience: Public accounting experience is ideal but not required. Minimum 4+ years of progressive professional experience
Skills:
Strong understanding of inventory management.
Proficiency in Excel and financial systems.
Excellent analytical and reporting skills.
Ability to compare budget vs. actual performance and provide actionable insights.
Attributes:
Strong attention to detail.
Excellent communication and interpersonal skills.
Ability to work independently and as part of a team.
Project Accountants play a key role in tracking and reporting on the project’s financial performance.
Focus: 1. Ensure all invoices are uploaded to paperless system and are properly coded and routed to the appropriate approvers. 2. Charge expenses to accounts, jobs and cost codes by analyzing invoice/expense reports. 3. Ensure vendors are paid in a timely manner. 4. Reconcile processed work by verifying entries and comparing system reports to balances. 5. Protect organization's value by keeping information confidential. 6. Monitor vendor accounts to ensure payments are up to date. 7. Responsible for supporting a positive, professional, team-oriented work environment. 8. Provides customer service and support to internal customers and vendors with respect to various accounts payable and related accounting inquiries, expense reports, etc. 9. Respond to inquiries from Senior Management team and Project Management. Duties 1. Process and code invoices and subcontractor pay applications in paperless environment and route to appropriate personnel for approval. 2. Upload approved transactions to accounting software. 3. Work with project managers to ensure invoices are approved on a timely basis and all open transactions are processed within the appropriate accounting period. 4. Code and match invoices to subcontracts and purchase orders. 5. Maintain daily check log. 6. Pay employees by receiving and verifying expense reports and preparing checks. 7. Initiate and follow up on outstanding vendor compliance issues to ensure they are completed timely. 8. Prepare weekly check runs and subcontractor payment packages. 9. Communicate with project managers to verify vendors are properly paid when owner payments are received. 10. Send payment packages and communicate with subcontractors to acquire necessary documents for processing of payments (i.e. insurance requirements, waivers, billing procedures, etc.). 11. Verify that releases or lien and other documents are in compliance with contract terms before releasing subcontractor payments. 12. Track all notices to owners (NTOs) and ensure proper releases of lien are obtained upon payment. 13. Verify vendor accounts by reconciling monthly statements and related transactions. 14. Reconcile credit card statements. 15. Correspond with subcontractors and vendors and respond to inquiries. 16. Gather backup and enter the monthly owner requisitions, manage the Accounts Receivable. 17. Process subcontractor change orders and monthly budget updates. 18. Work closely with Project Managers and Project Executives on all facets of project accounting. 19. Reconcile cost plus projects owner payment requisitions against ledger and make any necessary accruals before month-end closing. 20. Assist in the preparation of monthly journal entries. 21. Assist with month end closing.
Qualifications: 1. Bachelor’s degree in Accounting. 2. Ability to adapt to different personalities and management styles. 3. Proficiency in Microsoft Office and Adobe Acrobat. 4. Good communication skills, both written and oral. 5. Bilingual (English/Spanish) preferred. 6. Familiarity with an automated Accounts Payable system. 7. Sage 100 software knowledge preferred. 8. Knowledge of paperless environment software a plus (pVault). 9. Knowledge of Notice to Owner, Certificates of Insurance, and Lien Release procedures required. 10. Knowledge of AIA format billing procedures.
Job Summary: The Corporate Controller will oversee all aspects of the company’s financial operations, including accounting, reporting, budgeting, and compliance. This key leadership role requires a strategic thinker with a strong construction industry background, adept at managing financial risks and driving process improvements.
Key Responsibilities:
Oversee the preparation of accurate and timely financial statements, ensuring compliance with GAAP and regulatory requirements.
Manage the month-end, quarter-end, and year-end close processes.
Develop and maintain internal controls to safeguard assets and ensure financial integrity.
Serve as the primary point of contact for external auditors, ensuring smooth and efficient audit processes.
Monitor and manage cash flow, including forecasting and working capital management.
Lead the implementation of financial software systems and optimize existing systems to improve efficiency and reporting capabilities.
Provide financial analysis and insights to support strategic decision-making by the executive team.
Mentor and manage accounting team members, fostering professional growth and high performance.
Oversee compliance with federal, state, and local tax regulations, including preparation and submission of tax returns.
Proficient in Sales/Use tax – multi state
Qualifications:
Bachelor’s degree in accounting, Finance, or a related field (CPA or CMA preferred).
8+ years of progressive accounting/finance experience, ideally with at least 3 years in a controller or similar role.
Experience in the construction industry, including familiarity with job costing and project-based accounting.
Proficiency in construction management and accounting software (e.g., Sage 300, Viewpoint, or similar).
Strong knowledge of GAAP and financial reporting requirements.
Exceptional analytical, organizational, and problem-solving skills.
Proven leadership abilities, with experience managing and developing a finance team.
Excellent communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.